Schedule Building

Date

Status/Task

Office of the Registrar synchronizes Spring 2024 term to EMS Campus (room scheduling software).

Office of the Registrar runs Cognos Report - Opens schedule for edits in Banner - sends Spring 2024 Course Schedule email to deans with a copy of the spreadsheet.

Schedule Builders will enter the Spring 2024 Course Schedule and room preferences into Banner.

Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.

Deadline for Schedule Builders to enter initial edits and room preferences into Banner.

Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections.

Office of the Registrar publishes Spring 2024 Final Exam in EMS.

Office of the Registrar posts Spring 2024 Final Exan Schedule on our website.

Date

Status/Task

Registrar Technical Staff rolls Summer 2023 schedule to Summer 2024 (202420) - Instructors NOT rolled.

Office of the Registrar synchronizes Summer 2024 term to EMS Campus (room scheduling software).

Schedule Builders will enter the Summer 2024 Course Schedule and room preferences into Banner.

Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.

Deadline for Schedule Builders to enter initial edits and room preferences into Banner.

Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections.

Date

Status/Task

Office of the Registrar Technical Staff rolls Fall 2023 schedule to Fall 2024 (202430) – Instructors NOT rolled.

Office of the Registrar synchronizes Fall 2024 terms to EMS Campus (room scheduling software).

Tuesday, September 19, 2023 – Thursday, October 19, 2023 (5 weeks)

Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates.  Schedule builders should not edit the schedule except for recommendations of additions from their deans.

CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog.

Deans perform initial review of the Fall 2024 course schedule recommendations (begin thinking about your LVL and ENG/RDG 079 co-requisite sections).

Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule.  CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report

Deadline for Deans initial review and changes

Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form.

Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders)

Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I.

Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d)

Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.

Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form

Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections.

Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.

Monday, December 4, – 

Monday, December 11, 2023 

(1 week)

Office of the Registrar syncs, optimizes, and publishes the

Fall 2024 Course Schedule into EMS.

Monday, December 11, 2023 – Friday, January 19, 2024 (6 weeks)

Begin Phase II (Staffing): Schedule Builders will continue adding Instructors to the approved courses.  Staffing may occur as courses are added initially as well.
 
 

Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term

CSRT and Deans will review Predict data.  

CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections.  

Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly. 
 

Monday, February 5, 2024 – 

Thursday, February 8, 2024  

(1 week)

Monday, February 26 - Friday, March 1, 2024 

(1 week)

Monday, March 4 - Friday, March 8, 2024 

(1 week)

Monday, March 11 - Friday, March 15, 2024 

(1 week)

Schedule Builders processes corrections/changes. Any Fall 2024 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.

Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule.

CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data.

Departments are providing additional courses as needed to schedule-builders to add to the schedule.

No major revisions to the schedule should be requested at this time.

Monday, July 22 - Friday, July 26, 2024 

(1 week)

Monday, July 29 - Friday, August 2, 2024 

(1 week)

Monday, August 5 - Friday, August 9, 2024 

(1 week)

Schedule Builders processes corrections/changes. Any Fall 2024 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.

Monday, September 9, 2024

Office of the Registrar runs Cognos Report for Fall 2024 

(POT 1 & 2) and places course sections with zero enrollment on Cancelled Status.

Friday, September 20, 2024

Office of the Registrar runs Cognos Report for Fall 2024 (POT 4) and places course sections with zero enrollment on Cancelled Status.

Monday, October 14 – Friday, November 22, 2024

Office of the Registrar begins prep work for the Fall 2024 Final Exam Schedule in EMS.

Friday, October 18, 2024

Office of the Registrar runs Cognos Report for Fall 2024 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status.

Monday, November 25 – Wednesday, November 27, 2024

Office of the Registrar publishes Fall 2024 Final Exam Schedule in EMS.

Office of the Registrar posts Fall 2024 Final Exam Schedule on our website.

Date

Status/Task

Office of the Registrar Technical Staff rolls Spring 2024 schedule to Spring 2025 (202510) – Instructors NOT rolled.

Office of the Registrar synchronizes Spring 2025 terms to EMS Campus (room scheduling software).

Office of the Registrar notifies deans of schedule roll and this begins the time period for Registrars’ Office updates.  Schedule builders should not edit the schedule except for recommendations of additions from their deans.

CSRT will begin reviewing the schedule in accordance with Align’s historical data, reviewing Ad Astra Reports (Degree Velocity and Pathway Health), as well as reviewing the course offerings by location and pathway per locations in the course catalog.

Deans perform initial review of the Spring 2025 course schedule recommendations (begin thinking about your LVL and ENG/RDG 079 co-requisite sections).

Deadline for CSRT to provide Registrar with recommendations of courses to remove from the schedule.  CSRT will also provide recommendations to the deans on courses that should be added to the schedule using the Section Offering Heat Map Report

Deadline for Deans initial review and changes

Begin Phase I (Schedule Review): Online Education and Department chairs/Program coordinators review the schedule and submit justifications for courses that should be added/adjusted/deleted on the schedule to the Registrar via the Request for Schedule Change Form.

Deans work with Schedule Builders to complete addition of courses (only approved changes should be made to the schedule by Schedule Builders)

Schedule Builders will add justification in Ad Astra’s Align using Reviewed in the dropdown menu for any changes that occur during Phase I.

Nursing and Health Sciences should include all courses they intend to teach (if not confirmed, courses will be TC’d)

Deans work with Office of the Registrar on LVL and ENG/RDG 079 co-requisite sections.

Deadline for Schedule Builders to enter initial edits via the Request for Schedule Change Form

Deadline for Deans to work with Office of the Registrar on finalizing LVL and ENG/RDG 079 co-requisite sections.

Deadline for CSRT to review changes to the schedule and note any concerns beyond what the Deans have approved.

Monday, July 1, - Friday, July 5, 2024  (1 week)

Office of the Registrar syncs, optimizes, and publishes the Spring 2025 Course Schedule into EMS.

Begin Phase III (Predict Analysis): Registrar’s Office will review course section set-up in Banner and apply Ad Astra Predict to schedule term

CSRT and Deans will review Predict data.  

CSRT will make recommendations to Deans regarding the schedule, review section offering heat map data, and review courses with 1-2 sections.  

Deans will review CSRT’s recommendations and Ad Astra data and make changes accordingly.

Monday, August 26, 2024  – Thursday, August 29, 2024 (1 week)

Monday, September 23 -  Friday, September 27, 2024 (1 week)

Monday, September 30 - Friday, October 4, 2024 (1 week)

Monday, October 7 - Friday, October 11, 2024 (1 week)

Schedule Builders processes corrections/changes. Any Spring 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor assigned will be assigned to Staff, STLCC.

Begin Phase V (Monitor): Deans, Department Chairs, PCs, and online education should use Ad Astra tools to monitor the schedule and add input into the review dropdown in Align by Thursday of each week regarding any changes that they are making regarding the schedule.

CSRT will use Monitor in Ad Astra to review what is occurring with the schedule every two weeks on Friday and communicate to deans on any other scheduling needs they see beyond what the deans have noted based on demand and data.

Departments are providing additional courses as needed to schedule builders to add to the schedule.

No major revisions to the schedule should be requested at this time.

Monday, December 6 - Friday, December 10, 2024 (1 week)

Monday, December 13 - Friday, December 17, 2024 (1 week)

Monday, January 6 - Friday, January 10, 2025 (1 week)

Schedule Builders processes corrections/changes. Any Spring 2025 course sections without a proper classroom will be assigned TBA Building/Room until resolved. Any course section without an instructor will be assigned to Staff, STLCC.

Office of the Registrar runs Cognos Report for Spring 2025 (POT 1, 2, & 5) and places course sections with zero enrollment on Cancelled Status.

Office of the Registrar runs Cognos Report for Spring 2025 (POT 4) and places course sections with zero enrollment on Cancelled Status.

Office of the Registrar runs Cognos Report for Spring 2025 (POT 3, 6, & DC) and places course sections with zero enrollment on Cancelled Status.

Office of the Registrar publishes Spring 2025 Final Exam Schedule in EMS.

Office of the Registrar posts Spring 2025 Final Exam Schedule on our website.

Average Section Enrollment

Cancellations

Census Section Enrollment

Course Enrollment Planning

Course Fill

Days, Times, Locations

Faculty Assignments

Room Scheduling

Waitlists

Traditional Cross-Listing

The CRN capacity of the two (or more) cross-lists is the same as the overall cross-list cap, all CRNs in the cross-list are taught on the same day/time/room/instructor/schedule type/etc.

Cross-list Code: TR001
TR = Traditional
3 digits for the number of cross-lists that exist with two leading zeros

Non-Traditional Cross-Listing

The CRN capacity of the two (or more) cross-lists add up to the overall cross-list cap.

Cross-list Code: NT001
NT = Non-Traditional
3 digits for the number of cross-lists that exist with two leading zeros

Hi-Flex Cross-Listing

One CRN is F2F and the other is LVL; the CRN caps and the overall cross-list cap are the same.

Cross-list Code: HF001
HF = Hi-Flex
3 digits for the number of cross-lists that exist with two leading zeros